Business Support Administrator

ROLE TITLE:   Business Support Administrator 
LOCATION:  Reston Va

GENERAL JOB DESCRIPTION
This individual reports to the Office Manager and is responsible for providing administrative support to staff and assuming reception and phone duties. These duties include but are not limited to: processing of office invoices, creation of purchase orders as needed, supply purchasing, assisting staff with routine office tasks, including typing, and filing.

DUTIES AND RESPONSIBILITIES

Administrative
  Answers reception phone and directs the caller to appropriate associate
  Process incoming mail
  Organize any out-going packages
  Maintain inventory of both office and kitchen supplies
  Work closely with the marketing department to keep an up to date stock of all collateral to be used by sales staff
  Process monthly expense report for office credit card
  Complete PR for all purchases other than office supplies, catering order, etc., and process for approval
  Maintenance of front desk guide and visitors guide for the Reston office

Office Maintenance
  Maintain NDA (Non-Disclosure) and SOW (State of Work) files for documents signed by current and prospective clients
  Maintain the expense report filing for all Americas (US & Brazil) employees
  Assist in organizing of fire drills for Reston office
  Assist in maintenance of Health and Safety initiatives in the Reston office as directed by the office manager

Human Resources
  Ensure new joiners are catered for – desk set up etc.
  Assist in the induction and exit process of contractor staff

Kitchen Set-up
  General up-keep of kitchen facilities
  Receiving Visitors/Contractors
  Greet guests in a professional, friendly, hospitable manner

Meetings
  Room booking & room setup for staff

Office Invoicing
  Provide all invoices for review and approval by office manager
  Process payment of invoices using Quicken and printing checks for signatures.
  Checks will need to be sent out by mail once signed
  Follow-up with service providers on any past due issues in order to coordinate final resolution

REQUIRED QUALIFICATIONS
  Demonstrated written and oral communication skills
  Demonstrated ability to work independently and as a team
  Minimum two years clerical or administrative experience
  Typing skills with at least 50 WPM
  Proficiency with Microsoft Office software
  Knowledge of general office machines and telephone system
  Ability and willingness to work cooperatively with others
  High degree of discretion dealing with confidential information

How to apply:- Please send your CV to:
jobs@openet.com